Principal Checklist

TASKS (Before School Begins)

• Finalize first semester timetable, teacher schedules (high school), and school calendar for the year
• Ensure school readiness – cleanliness and safety considerations
• Meet with staff to lay out general plans and answer questions
• Review with staff protocols for child abuse, sexual harassment, blood-borne pathogens, anaphylaxis
• Plan with teachers for methods/apps for communicating routinely with parents and each other
• Read over and update school handbook and make available online
• Compile list of teacher contact data and job assignments and send to OE
• Send communication to all prospective families to kick off the year
• Ensure emergency plans and procedures for school safety are developed and communicated with staff (See Appendix M under Forms on new OE website)
• Create a schedule for faculty meetings and other regular meetings for the year
• Create a plan for Professional Development days
• Create a schedule for student awards/recognition
• Preparation for orientation week with staff (daily schedule, staff meeting agenda, snacks, lunch break planned for entire staff)
• Preparation for Opening Day with students (student schedule and teacher responsibilities)
• Prepare extra-curricular and committee sign-up sheets
• Prepare options sheets for students to take home
• Plan a time for Meet the Teacher or Back to School event
• Check school first aid kits and sick room supplies
• Arrange for school picture day
• Ensure all teachers have completed Reclaiming Hope on ALC and Encounter if they will be teaching Bible

DEADLINES

• Aug 29 – Send Tuition and Registration Dates to OE
• Aug 31- Submit Tuition Assistance Forms to OC (for dependents of employees who are attending post-secondary SDA institutions)
• Aug 31 – Submit copies of MOE External Evaluation Reports to OE for review

TASKS

• Send out “Welcome Back” letter to parents and staff (before first day of school)
• Collect field trip requests from teachers, ensuring all volunteers have CRC before event; ensure potential drivers/vehicles have clearance
• Collect class schedules from teachers (Elementary)
• Establish crisis management communication protocols
• Hold a Back-to-School event
• Set a date for first parent-teacher conferences
• Meet with school board to present final revised budget for upcoming school year
• Prepare detailed list of students with IEPs and their needs as well as a special education budget
• Begin to prepare draft IEP documents for all students with designations and others who need supports
• Check in with each teacher personally for feedback on how best to support; look over current lesson plans
• Collect sub plans files by mid-month
• Collect year plans (including unit plans) by the end of the month
• Work on MOE evaluation document
• Monitor school website to ensure it’s current

DEADLINES

• Sept 1 (or first day of school) – Submit First Day Enrolment Form to the OE
• Sept 1 (or first day of school) – Submit School Calendar, Class Schedules, & Outreach to the OE
• Sept 7 – Submit Local Hires Spreadsheetto the OE
• Sept 9 – Submit Master List of Special Needs Students (for 1701 inclusion) to the OE
• Sept 13 – Submit External Evaluation Reports to MOE (relevant schools)
• Sept 15 – Submit Equipment Allowance Formto OE
• Sept 20 – Send Finance Backups to OE for previous month
• Sept 23 – Submit updated Special Education documentation for new and recently assessed students to OE
• Sept 30 – Submit Opening Report in NAD Dashboard
• Sept 30 – Confirm Mathletics registration with OE

TASKS

• Collect field trip requests from teachers
• Arrange for administration of FSA exams to grades 4 and 7
• Go over report card format/requirements with teachers
• Begin to plan Christmas concert and staff Christmas party
• Spend at least a few minutes in each classroom and give encouragement to teachers
• Send positive message to families and churches about a great start to the year
• Announce year report card plan and protocols
• Begin Christmas program planning

DEADLINES

• Oct 4-Nov 12 – FSA Testing
• Oct 11-12 – MOE Evaluations
• Oct 15 – Meet with parents and other team members of IEP students to establish final IEP documents
• Oct 20 – Send Finance Backups to OE for previous month

TASKS

• Collect field trip requests from teachers
• Hold first parent-teacher conferences
• Advertise Christmas concert on website and in churches
• Process first of three report cards for K-9
• Prepare IEP reports to go out with report cards
• Decide on venue for Christmas staff party
• Arrange for formal or informal communication of academic progress for 10-12; failure warnings for failing students
• Prepare end-of-semester or mid-term exams (dates of writing, location of writing, teacher supervision, provincial exams)
• Facilitate student week of prayer in consultation with chaplain
• Plan for Open House (January or February)

DEADLINES

• Nov 20 – Send Finance Backups to OE for previous month
• Nov 23 – SDABC Special Education Assessment Funding Deadline

TASKS

• Collect field trip requests from teachers
• Hold Christmas staff party
• Present a Christmas concert
• Lockers cleaned out – planned/organized schedule
• Send parents end-of-semester or mid-term exam schedule
• Send email to parents and staff with Christmas wishes
• Finalize second semester timetable, teacher schedules (high school)

DEADLINES

• Dec 20 – Send Finance Backups to OE for previous month

TASKS

• Collect field trip requests from teachers
• Prepare for exams (desk movement, supervision schedule)
• Review IEPs and meet with teams if concerns arise; update student goals
• Process first semester report cards for grades 10-12; include IEP reports
• Prepare for awards program
• Work on NAD evaluation documents
• Hand out Teacher Employment Intent Form (Due Feb 2)

DEADLINES

• Jan 15 – Submit Tuition Registration Information for Charitable Receipts to OE
• Jan 20 – Send Finance Backups to OE for previous month

TASKS

• Collect field trip requests from teachers
• Meet with personnel committee regarding teacher recruitment for next year; consider contribution article/photos/communique to OE regarding positive events to date
• Begin to work on preliminary budget for next school year
• Develop school calendar for next year
• Meet with staff and/or board to consider possible school handbook revisions
• Work with K-9 teachers to prepare second trimester report cards; include IEP reports
• Continue working on NAD evaluation documents
• Begin to prepare for graduation; monitor Grade 12 students to be on track for graduation

DEADLINES

• Feb 2 – Teacher Employment Intent Forms due to OE
• Feb 11 – Submit Snapshot of MOE 1701 to OE
• Feb 18 – Submit MOE 1701 to OE
• Feb 20 – Send Finance Backups to OE for previous month
• Feb 22 – Submit CAT4 Order Form to OE
• Feb 28 – Submit SDABC Above & Beyond Nominations, SDABC Friend of Adventist Education Nomination Form, and SDABC Volunteer Nomination Form to OE

TASKS

• Collect field trip requests from teachers
• Work with Gade 10-12 teachers to plan formal or informal midterm reports of student academic progress; include IEP reports
• Meet with each teacher at least briefly to encourage and seek ways to best support
• Discuss with school board possible methods to increase student recruitment
• Prepare materials for CAT4 tests

DEADLINES

• Mar 15 – SDACC Excellence in Teaching Award Nomination Application due to SDACC
• Mar 20 – Send Finance Backups to OE for previous month

TASKS

• Collect field trip requests from teachers
• Facilitate spring week of prayer in consultation with chaplain
• NAD Evaluations (date to be determined)
• Arrange administration of CAT4 tests
• Plan parent-teacher conferences or student-led conferences

DEADLINES

• Apr 19 – 29 – CAT4 Testing
• Apr 20 – Send Finance Backups to OE for previous month
• Apr 30 – Deadline for schools to receive admission documentation for new students with known special needs.

TASKS

• Collect field trip requests from teachers
• Complete graduation plans
• Prepare end-of-semester or final exams (dates of writing, location of writing, teacher supervision, provincial exams)
• Coach teachers in preparing student self-assessments
• Ask staff members to submit a list of maintenance items to be completed over the summer months and classroom resources required for the next school year.

DEADLINES

• May 1 – Preliminary budgets due to OE
• May 4 – Deadline to send CAT 4 tests to the OE
• May 15 – Support Staff list for following school year should be voted
• May 15 – Submit Mathletics requests to OE
• May 15 – Submit Audit forms to OE
• May 20 – Send Finance Backups to OE for previous month
• May 30 – Submit MOE 1701

TASKS

• Collect field trip requests from teachers
• Create first semester timetable (next year), teacher schedules (high school)
• Process end-of-year reporting for K-12, including final report cards, IEP reports, student self-assessments
• Study CAT4 results and make plans/goals for future
• Arrange final exams
• Prepare for awards program
• Conduct graduation ceremonies
• Hold post-session with staff
• Arrange for any staff farewells
• Send last email of the year to parents and staff – happy holidays
• Assign and collect inventories for all parts of the school (if not done last year); textbooks, supplies, assets, equipment
• Compile book orders for next school year
• Prepare list of maintenance items to be completed over the summer months

DEADLINES

• Jun 20 – Send Finance Backups to OE for previous month
• Jun 21 – SDABC Special Education Assessment Funding deadline
• Jun 30 – Submit Closing Report on NAD Dashboard
• Jun 30 – Update PSR files
• Jun 30 – Submit updated inventory list to OE
• Jun 30 – Collect Teacher Checklists
• Jun 30 – Submit Principal Year-End Checklist to OE